INCLEMENT WEATHER POLICY
Rain- The event will NOT be cancelled due to rain alone unless the downpour is such that athletes, police, and volunteers lose visibility or there is a threat of flash flooding, making situations unsafe. If this occurs we will wait until the rain subsides and follow the same procedure listed for lightning conditions (minus the 30 minute rule). Athletes will be informed of such a change via announcements on race morning. Information will also be available on our website, Facebook, and by email.
Lightning- In the event of lightning, the race will be postponed by 30 minutes every time lightning is spotted and thunder is heard within 6 miles of the event. Please note that every time lightning strikes and thunder is heard within 6 miles of any part of the race course, we must restart the timing of 30 minute increments. We will be working closely with the local meteorologist to make these determinations.
If we are able to begin the race by 7:30 (60 minute delay) the race will go as planned. If we are unable to start the Half Marathon within 1 hour, we will alter the race, and only run the 5K, thus cancelling the Half Marathon. At that point, Half Marathoners would run the 5K course and receive the Half Marathon Medal.
If the race must be delayed over 1 hour, both the 5K and the Half Marathon will be cancelled.
Tornado Warning- If at anytime before (race morning close to start time) or during the event, a tornado warning is issued, the race will be cancelled.
On Course Cancellation- If the race is cancelled due to storms (lightning and/or excessive rain) or tornado warning while it is in progress, we will do everything in our power to alert everyone on the course. Race officials will immediately communicate with police, who will immediately begin doing all they can to warn participants and direct them to safety. We will do everything in our power to assist those who are still on course. If you see lightning during the race, you should seek immediate shelter via open stores, buildings, garages, homes and/or other means of protection from the dangerous conditions. If it gets bad and we are not there to help you off the course, please do everything you can to keep yourself safe and take shelter. Again, if you are told by a race official or police officer to reroute and take shelter during the race, know that the race has been officially cancelled.
Because of the agreements with the Stillwater Police Department and Emergency Response Personnel regarding a fixed amount of time to have roads in use or the time commitment of public safety or law enforcement officials, The Scorcher Half Marathon and 5K, at any time, reserves the right to shorten the distance of any of its races to comply, especially in dealing with inclement weather conditions that may make any course unavailable or unsuitable for runner participation. We have the safety of our participants, volunteers, police and medical personnel as our top priority.
Please be aware that if weather conditions prevent race staff and volunteers from completing set up in a timely manner, the race could also be delayed for these reasons.
If the need for cancellation arise, please be reminded that there will be no refunds of registration fees.